Map the attendance windows
List the groups expected on site and when they can leave duties to eat. Distinguish the full workforce from the people attending this event. Note any gap between shifts and any group missing the proposed main food window. Count each person once and use role or group labels in the working outline, without recording private employment information in the website planner.
Ask about one or several service periods
Explain the actual pattern before choosing a food time. Ask whether a suitable arrangement can be agreed for those windows and what it means for food provision, staffing and price. Do not promise a second service, held portions or an automatic restart later. The standard booking ends at its agreed quantity or serving-period limit unless a different arrangement is expressly accepted.
Coordinate the working site
The responsible site contact should review outside-catering permission, supplier arrival, the cooking position and guest movement. Include security procedures, deliveries and workplace vehicle routes where relevant. Electricity is required at the agreed operating position, with actual supply needs confirmed by the catering team. Share any induction or supplier-document request precisely rather than claiming an approval this website cannot establish.
Send colleagues one accurate plan
Once an arrangement is agreed, tell each group where food is served and the relevant time. Ask managers to check that duties and breaks make attendance possible. If shifts change, review the catering proposal before issuing a new announcement. A company-wide invitation does not by itself establish that the agreed food window serves every colleague you intended to include.
Your next decisions
- Groups and usable break windows identified.
- Guest count excludes duplicate and absent staff.
- Any separate service period and extra provision agreed.
- Site access and consistent staff information coordinated.