Put quantity into the quotation
Ask the quotation to describe the food provision being agreed for your numbers and menu. Pork, alternative meals and additions need a clear place in that discussion. Do not infer how many people an animal will feed or use a general portion formula to replace the supplier's agreement for this particular event.
Understand what plate size means
The service information bases portions on a ten-inch plate and allows smaller serving plates for larger events or queues. A change of plate size does not increase the booked food provision. Further servings stay within the agreed allowance and service period; it is not an unlimited-food arrangement or a promise that every guest can return indefinitely.
Plan for the actual eating pattern
Tell us if guests will arrive in stages, leave and return, or eat around different activities. Ask how the proposed quantity and service window would cover that pattern. A group arriving after the agreed food period needs specific discussion, even when the party itself continues or a separate bar remains open.
Agree the end-of-service handover
Remaining meat can be carved onto a platter or disposed of under the published menu arrangements. Confirm what is intended for your booking, who will receive any agreed handover and how it fits the venue plan. Do not treat possible leftovers as a booked second meal or assume food service continues while those arrangements are completed.
Your next decisions
- Confirm the booked food quantity for the agreed menu and numbers.
- Write down the start and end of the food service period.
- Discuss late arrivals and staggered eating before the booking is finalised.
- Keep further servings within the agreed quantity and time limit.
- Agree the remaining-meat arrangement and the relevant event contact.