Obtain the booking-specific requirement
Electricity is required for the service. The supplier confirms the supply needs for the booked equipment, and you should agree who provides a suitable supply at the right place and time. A photograph of roasting food cannot establish a plug, electrical rating or fuel arrangement. Ask for the real requirement before telling the venue that its facilities will be suitable.
Review the operating location
Show the venue where cooking and serving are proposed. Ask who can approve the supply at that position and how it will be available when the team needs it. Any route between the source and equipment must be considered with guest movement and venue rules. Discuss the arrangement with the responsible people rather than improvising electrical connections or moving equipment on the day.
Raise missing facilities before confirming
If suitable electricity is unavailable, supplier power can be discussed in advance for an additional charge agreed in writing. It is not an automatic inclusion in the starting menu price. Other utility requirements are confirmed for the particular booking. Explain any lack of facilities early enough for the catering team to assess a suitable menu and practical service arrangement.
Keep the quote and site plan together
Record what each party supplies, where it is provided and the agreed access time. Review those details if the cooking position or equipment changes. Supplying power does not establish every other facility the event needs. Keep unresolved questions visible in the brief and ask for their resolution in the written proposal, alongside the food provision, staff, travel and service period.
Your next decisions
- Actual equipment requirement obtained.
- Venue confirms suitable supply at the right position.
- Responsibilities and availability time recorded.
- Any alternative power and additional charge agreed.